Finance & Commercial Administration

• Ownership of accounts receivable and accounts payable, including invoice creation, review, and processing
• Monitoring incoming payments, dunning processes, and payment deadlines
• Support with preparatory accounting and internal financial reporting
• Handling and reviewing travel expense reports and credit card reconciliations

Office Management & Organisation

• Ensuring smooth day-to-day office operations (supplies, mail, documents, processes)
• Organising and maintaining administrative workflows and documentation
• Supporting organisational topics related to the agency’s daily operations

Collaboration & Communication

• Acting as a central point of contact for internal teams regarding financial and administrative topics
• Coordination with external partners (e.g. tax advisors)
• Careful documentation of processes, receipts, and decisions

Must-haves

• Several years of experience in office management, finance, or a comparable commercial role
• Confident handling of numbers, invoices, and administrative processes
• Structured, reliable, and independent way of working
• High sense of responsibility and discretion
• Very good German skills and good English skills

Nice-to-haves

• Experience in agencies, start-ups, or digital companies
• Knowledge of preparatory accounting or controlling
• Experience with common finance, accounting, or administration tools
• Interest in improving and further developing processes